Executive Assistant (Bilingual Korean required)

Timpl had partnered up with a global EV battery manufacturing company and is looking for a Executive Assistant.

Summary:

The primary function of the Executive Assistant is to provide administrative support for organizations executives. This position will be responsible for acting as a gatekeeper for the organization's C-level executives, preparing briefings and reports for board meetings, coordinating between various C-level executives, managing special projects on behalf of the executives. The role requires a blend of administrative proficiency, business acumen, and people skills.

Responsibilities:

Maintains executive’s schedule by planning and scheduling meetings, conferences, teleconferences, and making travel arrangements, preparing and editing correspondence, presentations, and reports
Work closely with the executives to keep them informed of upcoming commitments and responsibilities, following up appropriately.
Maintains effective and professional verbal and written interactions with peers, executives, team leaders, and other staff
Works independently and/or within a team on special projects at the request of the executives, planning and coordinating multiple presentations, events and meetings.
Collects weekly status reports from team leaders and ensures effective communications across various teams and levels.
Arrange, coordinate, and schedule meetings, conference room reservations and management, organizing team meetings, taking and distributing meeting minutes
Voucher entries for vendor invoices, corporate credits, reimbursement request for Executives
Manage and maintain Executives’ schedules, appointments and travel arrangements according to personal preferences
Monitor, respond, and distribute incoming communications
Serves as administrative liaison with external partner organizations.
Receive and interact with incoming visitors as protocol dictates
Collect data and create analysis based on Executive's request and needs.
Performs all other duties as assign

Qualifications:

Bachelor degree in business administration, or a related field
Ability to effectively work in a high pressure, fast-paced environment
Bilingual Korean/English required

Experience:

2+ years of experience working in a corporate setting as an executive assistant or administration required

Skills:

Strong organizational skills
Ability to prioritize multiple tasks seamlessly
Excellent attention to detail skills
Must have excellent communication, analytical and organizational skills
Flexible hours – based on the need for meetings, projects, and other business operations.
Advanced Microsoft Office skills

Job Information